AirtableUsed by 67% Professionals

Airtable Reviews

Free | Paid

4.7

/5

(Alternatives.co rating)
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Airtable is a leading project management software that keeps track of all tasks and files associated with a project. It has excellent collaboration features and an appealing interface that allows you to easily stay ahead of the competition. Teams can use Airtable to power their innovation and increase team agility.

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G2
4.6
Top Comments by G2
Positive Comments
  • Marissa P.Founder, Head of Projects and Consulting
    Review
    4.5

    It's fairly intuitive and easy to find tutorials and help for things that aren't clear in the software. I like the various ways I can sort and see information and it makes tracking information clear across multiple dashboards. I really like that I can lock down what people have access to or not by linking databases-- for example, we let our coordinators see and help populate our rolodex of clients and collaborators, but that rolodex base feeds our CRM and staffing databases that they do not have access to, so we can keep financial data only accessible to owners and accounting. I love that I can set up forms to fill out and that they're relatively easy to populate on mobile! As someone who isn't a coder, I find writing formulas to be a lot more difficult than they are in other spreadsheet or database softwares. It took me a long time to figure out how to write something as basic as, take the date in column a (our invoice date) add the quantity of days in column b (net terms), and give me the due date. I also wish there were better exportable templates for basic documents, for example-- we use Airtable to track our contracts and invoices, and I use page-builder (which is a great tool by itself, actually) to generate an invoice from the data we type into airtable, which makes billing incredibly easy. But, I had to set that invoice template up myself from scratch. Stock templates for basic standard business forms would be really helpful. I know that airtable isn't a scheduling software per se but a lot of my project work involves planning and scheduling of complex projects. I like the Gantt tools but I hate that I need the top-tier account to get them (and I don't use any of those other features). Even that is ok, but, there's no simple way for me to add dependencies with leads and lags-- we tried to write formulas for these ourselves but got into bad circular-reference loops and couldn't get the calendar to look the way we wanted. I actually ended up building out my task lists in airtable, copy-pasting into microsoft project, doing my leads/dependencies work there, and copy-pasting it back (then updating manually). It worked for the short project I needed it for but wouldn't be a good solution for a long-term or more complicated project. I'm actively looking for a new piece of scheduling software so if building out better scheduling tools is high up in your dev pipeline I'd love to hear about it before committing to something else! It's a bit arcane actually but AT allowed me to build out the CRM system of my dreams and easily teach it to my business partner, who's a designer/technician and doesn't have a lot of management software background. At the last company I worked for we had a dynamic workflow that involved multiple pieces of software to track client onboarding, bidding, contracts, payments, cash flow, and invoicing; When we started our new business I had A LOT of ideas about how to streamline all that into one place, and for us that's Airtable. It's not perfect and it may not scale if we grow significantly, but right now, at any moment I know exactly how much revenue we've made this year, how much we should expect to pay in tax, how much each partner should expect in income based on commissions etc, which invoices are overdue, and what our forcasted cashflows are for the next 30/60/90 days. It's brilliant because it's so simple and I can look it up on my phone while talking to the bank, so we can make quick decisions and give clients and advocates the sense that we really have it all together. In practice, I can generate an invoice in about 3 minutes, which just saves us so much time.

  • Beverly W.Manager
    Review
    5.0

    I find the look of the interface very pleasing. It is easy to work with and much more visually appealing and efficient than Microsoft Excel, and much easier to use than Microsoft Access, especially for someone who does not have the knowledge to use Access. I really like that I can connect to other tables and other databases with such ease. I also like that I can use forms to enter new information and share those forms with my customers. I also use Airtable forms on my website so that customers can upload images to be printed (I run a print shop). Airtable forms are also a way for customers to contact me, and I like that I can customize the kind of information I require of them. For now I use Google Sites for my website, and I appreciate that I can easily embed the Airtable forms onto my website. I find Google Forms to be chunky and not as efficient as Airtable Forms. Plus, I have the added benefit of having the information entered go straight to my Airtable! I also like that I can use Airtable for other purposes, such as tracking income and expenses. I've also been using the Airtable extensions a lot to enter new data. I mostly use the "Embed Website URL" extension and drop in the link to the forms I've created. The Page Designer extension is a super helpful way to print labels (such as shipping labels or product labels), and it makes things really efficient because the data is pulled straight from the order that I can easily search. The Android tablet version is not as convenient to use as the desktop version. I would like to be able to set up the views on my tablet version so that it aligns more with the desktop version. I would like to be able to adjust the size of the fields on my tablet app. I would also like to be able to "hide" tables so that they don't show up as tabs at the top of the page. Some tables are necessary to have, but I don't use them after they've been created. It is helping me with production management and organization, cost tracking, inventory, and order tracking. I have become much more productive since I started using Airtable. Business performance has increased because Airtable lets me focus more on the production side of my business since it takes care of all the organization and management. One problem that I've had with being a made-to-order manufacturer is keeping track of all the tasks within an order. With the Airtable drop-down menus, I can easily track at which stage of the process any one order is. I can even track if I've invoiced the order, which solved my problem of accidentally creating double invoices for orders because I'd forgotten if I'd made an invoice for a particular customer or not.

  • Joshua B.Team Leader
    Review
    5.0

    This is a versatile piece of software. I've used it for years: first, to track sales of household items when moving, then later for much more complex projects. A well-designed layout helps keep information clear and neat, whilst the functions for data are extremely powerful. I hardly scratch the surface of Airtable's capability, even with several complex bases on the go. Pros - Very powerful - Easy to use with lots of information online to learn - Ability to capture information through forms which feed directly into a table - Multi-use - Pleasing design Airtable is not a spreadsheet, so it takes some time to get your head around it. Once youve done this, its a helpful tool. A few frustrating niggles (such as not being able to have titles on two lines this makes long titles with small data fields ridiculous on a spreadsheet) continue to persist. The next level up for Airtable is expensive (from the free version), but the free version does plenty. Here are two scenarios we have used as a small charity. 1. Finances: expenses, claims, bank records Airtable has made life much easier for us with our summer project finances. It allows volunteers to claim expenses through a form which collects all relevant information about the expenses, bank details for repayment and allows an image to be uploaded. This feeds into a Base (document) which also tracks bank records and reimbursements. As a non-coder, this allowed us to build a financial system that fit our needs. A few clicks gave our treasurer access, and audit trails were visible as well as easy analysis of expenditure and income. 2. Application tracking Every year we have dozens of applications for a summer project. These applicants need to be referenced, sorted, screened, and then accepted onto relevant teams and linked with host families who can cater to each applicant's needs during their time with us. A complex system which has been made simple with Airtable. Airtable links directly to our website through the API, and neatly pulls through a PDF application and any data we need for each applicant to enable us to sort. A separate table is built for hosts, and linking these tables is a doddle with Airtable. We no longer need to retrieve information from multiple courses, re-save updated information to Dropbox (for outside volunteers) and Onedrive (for staff), and keep archival records for the future. Now Airtable does all this, and each year one central Airtable document contains all we need and all data is easily processed or deleted according to GDPR standards.

Negative Comments
  • Verified User in Real EstateMid-Market(51-1000 emp.)
    Review
    3.0

    I liked the different views that Airtable provided me with. I used Airtable to manage properties for a Real Estate Fund and I was able to create my own views so that I could access information that was most important to me, while not seeing all of the information at once. The system is perfect for a large team of people so that everyones able to view the same info. There really isnt anything I can think of that I disliked about Airtable. Its very user friendly and perfect for a team. Our team uses Airtable to manage information we have on different properties in our Real Estate Fund. Here were are able to enter all of the information on each property. Different teams in our company manage different aspects of the property as well as the stage the property is in, so its a vital way for us all to be on the same page.

  • Verified User in InsuranceEnterprise(> 1000 emp.)
    Review
    3.0

    Airtable can house a lot of useful information in one place and has a visually appealing interface. The data that is transmitted with airtable is encrypted by SSL/TLS encryption. Airtable is the best service there is for showing a company's organization structure. Airtable tries to do many things before fulling fleshing out the things that it does well. There are a number of things that other software services are better suited for. An organization can get a lot out of Airtable, identify all your needs and all the things that Airtable has to offer. Make a decision once this has been considered. Airtable is used to organize the layout for the organization, in the table view information is broken down by team, start date, role, and location. It is beneficial to see how the company has grown.

  • Shannon S.Wizard
    Review
    2.5

    Airtable is great for those that are coming from Excel or Sheets and prefer a spreadsheet display. Airtable offers the ability to write your own scripts and create automation. Super useful for those with the time to learn it. There is a definite learning curve to Airtable. It has a ton of versatility and a ton of ways to view the same data, which, while helpful, is easy to get lost within. On-boarding new team members take a long time, and there is often pushback in getting them to use it. Do a trial. Test it. Have your team test it. Don't fully commit until you are sure that it will do what you need and that it's worth it to deal with the learning curve. We use Airtable for everything - product tracking, notes, sprint tracking, Gantt charts, general tasks, reference materials, etc.

GetApp
4.7
Top Comments by GetApp
Positive Comments
  • Ellen B.Marketing and Advertising
    Review
    5.0

    No Comments

  • Martin D.Higher Education
    Review
    5.0

    Perfect experience with Airtable. The tool is very affordable and available in all regions in the world.

  • Alioune D.Banking
    Review
    5.0

    No Comments

Negative Comments
  • Bethany P.Accounting
    Review
    2.0

    No Comments

  • Mallory R.Computer Software
    Review
    2.0

    Nice attempt, but most features were poorly executed.

  • Lydia U.Food & Beverages
    Review
    2.0

    It's really not a great piece of software.

Trustradius
4.3
Top Comments by Trustradius
Positive Comments
  • Michael Benson ()International Partnerships Manager
    Review
    5.0

    Podio - From our perspective, Podio was the most familiar product to Airtable, however ultimately we found the user interface of Airtable far more engaging and familiar to work with. Furthermore, Podio really struggled when trying to interact with greater volumes of data, the platform felt clunky and we weren't confident it could expand to accommodate our own internal growth without eventually slowing us down. Trello - The platform is great for managing tasks but is severely restricted when it comes to managing non-task related data. Furthermore, Trello as a platform, had far less scope to change the way data was displayed from the default Kanban view, which was already provided as a free option in Airtable. Zoho CRM - Too many of the features basic to our business need were completely hidden behind a pay-wall, plus their pricing was far less competitive than other providers on the market. While Airtable does restrict certain features to paying customers, we felt that the free plan Airtable offered was by far and away the most generous on the market in terms of functionality and space.
    From our perspective, Airtable has been incredibly useful at providing easy visual cues to help interrogate large amounts of related data in a manner which is straightforward and easy for colleagues with varying degrees of technical competency to interact with. In our scenario, we have been able to amalgamate what would be effectively 30+ different spreadsheets and shared storage into one singular location, where information is easily connected. I would highly recommend Airtable to other colleagues within the education sector based off my own experiences and the experiences of my team interacting with the platform.
    Straightforward: Easy to use interface, the spreadsheet layout is familiar for all our users to engage with. Appealing: The visual design of Airtable is pleasant and does not distract from the data, which can be easily manipulated and interrogated to produce shareable reports. Extensible: The platform is very easy to extend based on our specific business requirements, by utilising their API we have been able to pull information directly onto our website to display the data in a manner consistent with our own branding and visual guidelines.
    Some of the features integral to our business need are restricted to paid accounts. Within each table managing large numbers of views can become slightly complex. The inability to grant granular permissions to user groups impacts our ability to introduce more colleagues to our Airtable.

  • Jay DeDapperCo-Founder
    Review
    5.0

    We've used (and still use in some cases) other Project Management platforms. Trello is fine but limited to Kanban-oriented projects. I personally love Trello but on in certain use cases. Airtable is way more versatile and has a Kanban view. Teamwork and Zoho are really in another league. We've dropped both because our teams found it took more work to use them than the effort saved. Note that both of the teams I use Airtable with are under 20 people and that's where it shines. I've worked in other organizations with soup-to-nuts platforms like Zoho and they seem fine for what they are.
    Ideal for building out Content Management Systems, Project Management Systems and Client Relationship Management systems. Won't be all-things-to-all-people and may not fit every need but it allows for plenty of ideation and testing.
    Prototyping. Because it's based on the common spreadsheet, everyone gets it, so setting up a database it fast. The flexibility offered in customizing views allows for quick and efficient prototyping. Integration. Most organizations have already bought into platforms like Slack, Dropbox, Box, Team Work, Salesforce, etc. That's both good and bad since they all can inhibit flexibility. Airtable plays well with most other SaaS platforms so your team can try out new things and new ways of thinking/organizing without starting from scratch. Speed to Team. I've been able to roll out Airtable builds very quickly and make rapid changes in order to make positive impacts on both organizations. Sometimes we've built in Airtable and then, after using it, spent more time and money developing the same thing in a legacy platform because we didn't want "another" platform. Airtable makes that easy too.
    It's not Excel, or even Google Sheets. Airtable has a few significant missing pieces including no functionality around conditional logic. This may be a dealbreaker for some -- it certainly has prevented us from building some dashboards we had hoped to. Our use cases almost always involve deadlines and dates -- it would be great if Airtable integrated alerts with Google Calendar, Slack, etc. This is another roadmap wishlist item, not a dealbreaker right now. At the end of the day, the variety of Views -- which is the main selling point and value of Airtable over Excel or Sheets -- is still a bit limited. I would love to see the ability to customize the look and layout in ways that would allow for real custom dashboards to be built. NOT a complaint. More like a roadmap wishlist.

  • Vclav ValekProject Manager
    Review
    5.0

    Airtable is, in our Company, used across the whole organization. Mostly for content creation, website development and as a simple finance database. We're using Airtable for almost everything. Right now, we're actively working with 11 bases. Thanks to Airtable, we were able to create a content creation team with all the necessary processes such as project planning and tracking, assigning, and retrospective analytics, with a little help from Power BI. As a finance database, we are using Airtable also as a client database. So thanks to the "Link to another record" function we can link invoice items to invoices, and invoices to the correct client or Supplier. With that and a strong API that allows us to connect Power BI directly to Airtable, we also have real-time analytics about all of these.
    To be honest, I don't know of an inappropriate scenario. Airtable is a very universal solution. Airtable works very well in cases that you want to do project management, or simple CRM, or item evidence etc. Airtable is a simple web database with some functions like Excel. I know that for a new user it can be too difficult for first use. But after a few minutes, everyone can start thinking about use cases and start to use Airtable for almost everything.
    Fast and easy to use with pretty UX. And for those who have a question, there is very simple but strong help center Real-time collaboration with many people and change history Integration with many apps via Zapier and API with documentation with examples Allows us to link records to create a logical structure of many tables. Many sample templates are ready to use or just provide inspiration Real-time is a universal tool that everyone can customize for personal use Also in the big base, each user can filter and customize their personal view. So everyone can view only the data and structure that they want.
    No way to link one table from one base to another table in another base :/ Because of permissions, we need 1 table with restricted access to a few people. But some data we need to be used on a company-wide base. For example, one base with suppliers and CRM, another base for project management. We would appreciate more granular permission, but it is in progress

Negative Comments
  • Taylor DeVriesTeacher
    Review
    4.0

    Airtable provides many tutorials to help me learn about the features. I have never been able to figure out how to use Excel to its fullest. With Airtable, I dont need to figure it out. I just input my data, play around with the different views, and move on to my actual jobteaching.
    It is well-suited to tracking student data and progress. With Airtables different views, I can see the data in different ways to help me analyze the data and improve instruction. When a student moves from one level to the next, I can note the date and view their progress on a calendar. I use the Kanban and gallery feature to see all students who are at a particular level or working on a specific task. I am also exploring how to use Airtable to plan lessons and keep track of daily lesson plans. I use the grid feature to input tasks, essential questions, instructional dates, assignment due dates, and vocabulary words. Each of those records can be expanded so I can view the entire thing. I have a workspace with all of the standards I am required to teach. Using the link feature, I can link daily lessons and assignments with the appropriate standards. I can view those tasks on a calendar. I can also sort them into a Kanban board or a gallery view. Airtable was not designed to help teachers lesson plan, but I do enjoy using programs for features they were not necessarily intended for.
    I can link entries together to see various trends in student performance and data. I can create columns to input different data types, which makes the data entry and manipulation easier. When a student moves from class to class, I only have to change one field instead of copying pasting the entire row. When a student moves from level to level, I can easily click checkboxes to move the student from level to level. With Airtables different views, I can see the data in different ways to help me analyze the data and improve instruction. When a student moves from one level to the next, I can note the date and view their progress on a calendar. I use the Kanban and gallery feature to see all students who are at a particular level or working on a specific task. With the advanced features, I can include a range of dates when lesson planning and use additional colors to color code student records, lessons, and tasks. I can create my own template or use templates created by others.
    I do not need to collaborate on a daily basis at this point. I would appreciate being able to hide the revision history panels. I find it distracting when it appears and I do not need to see it. Education is not Airtable's primary target, but I would appreciate seeing how other teachers use it to track student data and plan lessons. I have read about the advanced features and they sound interesting. I would like the ability to preview those before purchasing the pro or plus plans. This may be available; I just may not have found it.

  • Verified User
    Review
    3.5

    I have tried Trello, Monday.com, Meister Task, and even Google Sheets. They are all great and solid applications. Some even have really nice user interfaces. However, none of them have met my primary need of being able to view my current projects and associated deadlines at a quick glance. They had other great features, but when I go to my project management tool at then start of the work day, I need to quickly assess what is priority and what is not and Airtable has done the best job on that front for me.
    If you want to view your projects and tasks in a list view and have some database functionality, then Airtable is great for that. If you like to work in tiles and drag tasks or projects into different columns as the status changes, then Airtable may not work for you.
    I can create tables, create and customize fields Airtable has capabilities commonly found in spreadsheet applications, but also has some of the features found in databases. The ability to filter fields. I set up a filter on the status field, so when a project is marked, complete, on hold, or canceled, that record is hidden from my current projects table view. If it is marked complete, the record is moved to the completed projects table view. In this way I can easily access a record of past projects Being able to duplicate tables and create alternate views Collapse and expand records. When I collapse the rows, I can easily scan current projects, next steps, project status, and due dates. When I expand the row, or field, I can see more detailed information about that field or record very easily. I can also expand or open the entire record. This is is helpful, when I am entering a lot of information to multiple fields in that record.
    Changing font color | I wish Airtable had this feature, this would be incredibly helpful. I often have a long lists of projects and tasks. When I have a high priority project, it would be great to mark that project name in orange or red text or another standout color, so I don't lose sight of it. Credit Program | Airtable has a credit referral program, that awards you with credits toward upgrades within the application. A credit that you could also use outside of the application would be better. Workspace Appearance | You can change and customize the workspace appearance and change the dashboard color. There are some preset colors you could choose, but it would be great if they added a color picker, where you could pick a custom color or select a color with a hex value to match your organization's colors or just your own preferences.

  • Verified User
    Review
    4.0

    The most similar tool we have used for this purpose is Microsoft Excel, and Airtable is so much easier to use than Excel. Instead of figuring out how to write a formula, create a custom list, or any other process that would allow Excel to do things like tag rows or link to other records, in Airtable we simply choose an option from a list, and that task is already done. We can also easily collaborate on bases without having to create a shared Excel document on a network drive, which is notoriously tricky. Airtable allows us to get to work on our projects without a lot of administrative overhead.
    We have successfully used Airtable to aggregate and tag user feedback, and to track the details and dates of project delivery. We have been somewhat less successful in using it to track action items related to a large, complex project. The lack of success in this latter example has to do with the base being a bit unwieldy, and since we are using the free version, we are not able to color the records for easier at-a-glance analysis. That project is also a bit less concrete in general, with a lot of nebulous action items that have no definite end dates or success metrics. So Airtable seems better suited to projects with well-defined parameters and metrics.
    Users across the project can collaborate in real-time, without having to wait for someone to close the document, and without worrying about edits contradicting each other. Airtable allows for easy implementation of functionality like column types, without the complicated and time-consuming functions of Excel required to accomplish the same things. Creating a base and inviting your collaborators is quick and easy. Users can be granted different privileges. The tool is flexible enough to manage many different types of projects, everything from simple action item tracking and tagging to complex details and dates associated with client implementations.
    It is frustrating that collaborators cannot view different filters of a base concurrently. This has caused confusion during meetings, i.e. "Who removed my filters?" I wish that adding color to the records was not a paid feature. That seems like very basic functionality compared to all the other functionality included in the free version. It would be nice to have the option to auto-fit the row heights to the text, instead of a fixed row height across the base. That way we could see all the text in each record without having to double-click on some longer ones even in the "Extra Tall" view.

Capterra
4.7
Top Comments by Capterra
Comments
  • Verified Reviewer
    Review
    4.0

    We can have many views of the same data in one place without duplicating the data. Each person can have their own view based on the data they need to see. The biggest benefit we've had is time saving and the ability to access this data anywhere, at any time.
    Last year I was on the search for a solution to replace XLS and found Airtable. Previously we were using microsoft xls, as we found even GoogleDocs didn't work for our purpose. We produce hundreds and up to thousands of products for one event and previously used xls to keep track of production and for by line item invoicing purposes. The ability to have all the data in one spreadsheet but then filter things out in a specific view that allows you to see only what you want is useful and makes it so you don't have to have multiple spreadsheets with the same data. For example we have an invoicing view, that's filtered easily to show costs. Then a post event inventory view where clients can see what they can use for next event. We also have a QC view where our team members can easily QC the product without all the unnecessary data in their view/way. We also use filters to easily show us what still needs to be approved and what is left to be produced for the event. It's a been a great way for us to manage large scale projects and our clients love it. Also, the fact that it has a phone app is helpful to us since we work events, we are constantly on the road traveling and not always at a computer. The ability to download the spreadsheets is simple also, so when I need to create an XLS file to accompany our invoice, this is simple and easy for me to do.
    The #1 priority for improvement that every Airtable user complains about is the lack of restrictive access. Access is "all or nothing" so if I give my clients "Read" access, they're only limited to one view and can't edit or note anything. If we give them "Edit" access they are able to edit anything in our entire database, including our pricing, so that doesn't work. We want, for example, a customer to be able to go and note/change info for one column and not be able to add/remove anything. For example they could go in and put "approved" for a line item that they approve for production, but can't change any cells not in that column. I'm not confident in their tech support at this time . Recently we had some data loss issues that created mass concern. We added data to specific cells in an existing spreadsheet, and the next day the data was gone. Airtable keeps record of any change in a cell and there was no record of us ever entering the data, like it never happened. We provided specific examples and their explanation of "packet loss" on our end makes zero sense. Based on data that we entered that day, we added a photo, then added a date, photo, then date... all the photos stuck, the dates did not, so it would mean that every other second a packet data loss happened? They still haven't given a suitable answer to this, and if you can't rely on the data you enter being there, that's made us think twice about moving to the paid version, which we were about to.

  • Felix P.CEO
    Review
    5.0

    Overall, I've found Airtable to be a powerful and flexible platform that has greatly improved my productivity as a small business owner. Its customizable fields and views, integration with other tools, and collaboration features have all been invaluable in helping me manage my work and stay organized.
    As a small business owner, there are several key features of Airtable that I have found particularly helpful in managing my work and staying organized.One of the standout features for me has been the ability to create custom fields and views. With Airtable, it's easy to create a database that is tailored to my specific needs, and the views feature allows me to see and interact with my data in a variety of different ways. This has been especially helpful in keeping track of important information, such as client details, project milestones, and team schedules.Another key feature that has been helpful is the integration with a wide range of other tools and platforms. I've been able to easily connect Airtable with my other work tools, such as my email client and project management software, which has made it much easier to manage my workload and stay organized.The collaboration features have also been very useful, as I've been able to share my databases with my team and work together on projects in real-time. This has greatly improved our efficiency and has allowed us to stay on top of our work even when we're not all in the same location.
    I have mixed feelings about Airtable. On the one hand, I have found the platform to be extremely helpful in organizing and managing my work. The customizable fields and views, integration with other tools, and collaboration features have all been invaluable in helping me stay on top of my workload and stay organized.However, there are a few common critiques that I have encountered as a user of the platform. One issue I've had is the limited free plan. While I appreciate that Airtable offers a free version of the platform, the limitations on the number of records and attachments can be a drawback for small businesses like mine that need to store a large amount of data.Another issue I've encountered is the complexity of the platform. While Airtable does offer a wide range of features, I've found it to be somewhat difficult to learn and use, especially for someone like me who is new to database management. The learning curve has been steep, and I've had to spend a lot of time trying to figure out how to use the various features and tools.Finally, I've been disappointed with the price of Airtable. It's a premium product, and it can be expensive compared to other database management tools on the market. As a small business owner, I have to be careful with my budget, and the cost of Airtable is a significant investment.

  • Jamie W.Coordinator of Production Services and Facilities
    Review
    5.0

    Airtable saves us time, but it also saves us money. We're able to better manage resources when we can see how everything connects. That's what Airtable is great at. We had the data, but we were missing the lenses to put it in perspective. Having a column of dates in a spreadsheet is useful; being able to see those entries distributed on a calendar with a single click is a game-changer.
    We've migrated several of our Operations Office processes to Airtable and couldn't be happier. Not only is Airtable easy to use, it's easy to integrate. It might not do everything we need, but by linking tools, like Zapier, it's so simple to manipulate data and let the data trigger actions in the other software that we use every day. For example, we've built a base to track key distribution for our 210,000 sq. ft. facility. We have a table with records for each of the 858 unique keys in our inventory, which links to a table where we track all of the keys issued to individuals. With filtered views, it's easy to see who has past due keys or which rooms are at the greatest security risk. And because it's all web-based, we don't have to worry about who checks in a key because everyone's base is updated in real time. As a relational database, Airtable lets you establish connections between two complex tables. We can click on a person to see all of the keys they've been issued, or we can click on a key to see all of the people who have it. Not only are our processes more efficient, they're actually more productive. Working from a standard spreadsheet, the type of reporting we're doing now would not be feasible. With Airtable, getting the answer is almost as easy as asking the question, and with the mobile app, I can ask the question wherever I am in the building--or outside of it.
    Airtable has a great feature set as a relational database, particularly for the price and ease of use, but there are some limitations--not enough to cost a star in any one category though. The nine bases we've built so far were all things that we migrated from a spreadsheet system. From that perspective, Airtable is missing the ability to use conditional formatting and it's a little lean on available functions in the formula field. So far I've managed to find workarounds for almost everything, but they're not always the most elegant. Despite these limitations, we recently upgraded to an annual paid plan after six months on the free plan.

  • Mathias E.The Chewbacca of EdTech
    Review
    5.0

    I can now build the tool I need. And since my (and my teams) needs changes with time I can modify my Airtable bases to match that. When you build your own tool with Airtable you will need to ask good questions about your need and goals and if you're in a team this can start a very good conversation. It's much easier for me now to get not lost track of a big and complex project because I can split it into smaller parts that more understandable. With features like formula and roll-up, I can setup my base to quickly show me some important information. Like how many urgent task within an acitivity.
    The fact that you can build the tool you need and that in that process the conversation your team will have is very valuable. Airtable is not an out-of-the-box just but more like Lego bricks and the (almost) only your own imaging that set the boundaries. So you need to ask the right questions about what is it you want to do and know? Which information do you need and what do you want to be able to do with it. When you ask that questions in a team you will have a great conversation about goals, ways of working, differences in need etc. Airtable provides you with a variety of tools to make this happen but you need to take the time to build your tool. If you don't and "just" use it as a spreadsheet you won't use the real potential of it. We have used Airtable to keep track of a complex website, booking a video equipment, project, ideas, teachers projects and more. One of the most powerful things about Airtable is that you can create different views and then create different processes. An example is that we have a table with activities for teaching that we publish on our website. We needed a process for reviewing text for errors, a process for reviewing which activities we should share and not share, a process for which activities we had cases for etc. Doing that in Trello would mean multiple boards. in Airtable we could just create a new view with the same records.
    I will say that hardest part about Airtable is understanding the logic behind it and that it is something else than a spreadsheet. I took me some time, and it has been hard explaining it to my colleagues.

  • Colin D.Owner
    Review
    5.0

    I have built web-based apps to manage content for membership sites in the past, and first explored Airtable as a way to shorten and simplify the development process. This was a real success. I found it easy and quick to set up equivalent databases, storing content that could be customized on the fly for individual users, and controlling availability of assets by subscription level, by embedding views of an Airtable base on my own site. I have also used Airtable to build apps for managing simple manufacturing and order fulfillment workflows, and for agricultural herd and asset management. Airtable makes it far simpler and faster to set up a productive app than by building and coding a custom solution.
    I found it very easy to get started building useful bases. There are a lot of features and the possibilities are almost limitless, but the basics are fairly easy to understand, and very flexible, so once you get used to the way the tools work you can modify things and build out your bases quickly. A key feature is the library of example bases. You can install a clone of any of them into your own account and use it as a starting point for your own project, or just explore how it's built to learn how everything works. I really appreciate how easy it is to move existing data into Airtable bases, and to export them. Again, very flexible. I find the app quite intuitive, and the help docs are excellent when questions come up. It's a huge time saver when compared to what would be required to build a database and web app interface from scratch.
    I haven't find much to dislike. Early on I did hit the limits for the number of records available in a free account, but since it's free it's not really a complaint, just a limitation to be aware of. I have found it a bit challenging to set up some more complex field relationships, for example calculations based on summaries of grouped records, but the newer add on functionalities allowing scripted manipulation of data in fields and conditional operations make it possible to do just about anything you can think of, so if you're ready for a paid account you can find a way to do most anything.

  • Lindsey H.Creative Services Manager
    Review
    5.0

    Our Marketing Team decided to move our overall planning from Excel to Airtable in early 2020. Our main issue with Excel was that it made collaboration difficult and clumsy. We wanted a solution that provided an easy way for our team to plan both our Marketing Calendar as a whole and individual events. Airtable has streamlined both. For our overall Marketing Calendar, Airtable has provided a solution that shows us all our upcoming events, projects, publications, etc. in an easy to visualize calendar. Our team members can add and move events as they are added and expand the records to include more detailed information. We can easily see what each team member is working on and when their projects are due. For our events, Airtable created a single source of truth for speakers, attendees, parties, etc. The ability to store documents such as contracts, PowerPoint documents, etc. within Airtable means that no one is searching their email for related documents. Airtable has saved us both time and effort and made collaboration a breeze.
    Airtable has made our Marketing planning efforts smarter. We love how easy it is to collaborate using this software. Each member of our team is able to easily add, update and expand on events and content they are working and everyone has a view of the team's goals as a whole. We also love now expanding and linking records gives us the ability to dive deeper into any one event / piece of content and learn more about the status. Finally, we love how easy it is to report on our activities from a bird's eye view or on a deeper level by exporting any of our tables and sharing with our executive team.
    The only con of this software is that we had a bit of learning curve when we got started. We had a few customizations on our old Excel model that we lacked, but we've since been able to get all our functionality back and more. We also struggled a bit with linking records and getting our tables to sort in a way that made the most since for us. Again, we've since solved all these issues and don't miss our old Excel model at all!

Alternativeto.net
4.0
Top Comments by Alternativeto.net
Comments
  • Kagerjay
    Review
    4.0

    Spreadsheets are easy to enter data but scale poorly Relational databases are good for scaling data but are a pain to deal with for the end user Airtable is basically best of both worlds Has a very slick and easy to use UI interface Easy referential integrity support Lots of useful features I also wrote a number of tools to use with it too Here on their forums: [https://community.airtable.com/c/show-and-tell](https://community.airtable.com/c/show-and-tell)

  • bella001
    Review
    5.0

    I am using a personal plan and it is very helpful for laying out my ideas/plan for different projects. I have tried other apps, like notion and asana, but neither had what I was looking for, nor was the layout as easy on the eyes. Highly recommend giving airtable a shot!

  • Nasch
    Review
    3.0

    better than baserow and nocodb as they do the same but tell you right away that all data is in the united states and at best you'd be able to get info of what they store. You can not use this software without sharing data with america. sucks.

  • Chermy_Mobix
    Review
    3.0

    - english only - free plan is enough to use. - the Android APP needs online. i just tried android and web. airtable is not for me😳

  • CBagley
    Review
    4.0

    Part spreadsheet and part database manager; Airtable is a great platform for creating quick solutions.

  • User9583472
    Review
    2.0

    With blocks only in Pro Plan, it is easily replaced by Spredsheets, Notion.so, and others...